C-Circulation Procedures

Be familiar with Circulation Policies

C-1 Shelving (pdf)

LEARNING ACTIVITY: Do Dewey

Special Collections Map | Answers

C-2 Checking In

• Go to Check In
• Check condition before checking in
• Count multi-part materials
• Check AV materials for correct parts
• Scan each item’s barcode
• Watch screen for notices of holds
• Be Careful! Do not mix up items that have not been checked in yet with items that have

C-3 Library Cards

• The first card is free, $1.00 to replace
• Under age 18 a parent signature is required, parent needs ID w/current address or library card
• Adults must have a photo ID with current address, can offer postcard verification if needed to go with photo ID
• Check the registration form, note ID and initial
• Enter the information in the system
• Important! Be sure to save
• Put the registration form in file
• A card is required to check out materials or use the public use computers

Lost Library Card

• Look up the patron with an ID if possible for a replacement card, children without an ID will need a parent unless the address, phone number and birthdate they provide match exactly what is in the system.
• Look up user
• Edit user and scan new number in
• This deactivates the original card

C-4 Checking Out

• Scan the patron’s library card
• Check for alerts or fines
• Check multipart audiovisual materials
• Scan each of the item barcodes
• Watch for message screens
• Print receipt and give to the patron
• Click away from the screen

C-5 Overdue Fines

• Fines are 10 cents per item per day, 50 cents per item per day on movies
• Maximum fine is $3.00 per item
• Enter the amount into the system
• Enter money in the cash register
• Count change back
• One or more item overdue 21 days or more, or a $10.00 fine will block checking out more materials
• Fines accrue from the due date unless they are returned in the grace period

C-6 Placing Holds

• Look up the item
• Look up the patron who wants the hold
• Place the hold

C-7 Renewals

• Most items can be renewed twice if not on hold: Except for DVDs
• Renewal requests for ILLs can only be granted through the Ill department and at the discretion of the lending library.
• Look up the patron and select items to renew.
• Tell the patron the new due date.

C-8 Computer Use Guidelines

C-9 Equipment

The library has an Overhead Projector that can be checked out. It is kept in the vault. There is a $2.00 bulb fee for these, and we scan the barcode to check it out for one week. Two small screens are also available.

You should know how to:

• Add paper to Copier-
  • clear jams
  • reduce and enlarge
  • make double-sided copies
• Enter money into the cash register
• Replace receipt printer paper
• Reseat a barcode scanner
• Make labels with the label maker

C-10 Telephone

Phone Book pdf

Intercoms:

• -210 Reference
• -211 Books-TC
• -212 Director
• -213 Childrens
• -214 Circ (by reserves)
• -215 Vault
• -216 Tech Services
• -217 Activity Room
• -218 Break Room
• -219 Circ (by check-in)
• -225 Reference portable
• -226 Circulation portable

C-11 Calling Holds (Reserves)

• Hold 1 week
• Mark LM if Leave Message, LMM if Leave Message Machine
• File by patron’s last name on Reserve shelf